Yoga Retreat Terms and Conditions
It all begins with an idea.
YOGA RETREAT AGREEMENT
I, the yoga retreat participant (“the Participant”) agree to the following terms and conditions (“Terms & Conditions”) created by Third Space Acupuncture and Wellness, LLC and enforced by its owner, Amanda Briody, and her retreat co-creator, Tami Jacobs, in ordered to attend the yoga retreat (“Yoga Retreat”) outlined and described on the website.
Retreat Attendance
In order to attend the yoga retreat, the Participant must agree to pay the full per person price specified and accept all Terms & Conditions of this agreement.
The Participant must submit a $750 non-refundable, non-transferable deposit via the online booking system (“the Deposit”) toward the full price of the Yoga Retreat or pay for the Yoga Retreat in full upon registration.
The Participant must also submit the online registration form prior to booking.
Payment Terms
All prices are per person in US dollars.
A $750 nonrefundable, non-transferable deposit secures your spot on the Retreat and goes toward the final balance of your retreat cost.
Installment plans are available upon request. If opting for an installment plan, you can:
Pay in 4 installments on specified dates outlined on the website
Pay in 2 installments on specified dates outlined on the website
If opting out of an installment plan, the remaining balance of the trip cost listed on the booking system is due 90 days before the retreat departure date.
If you sign up within 90 days of retreat start date, your remaining balance must be paid as a one time payment, no installment options available.
Payment is accepted via credit card, Zelle, and Venmo.
3. Cancellation & Refund Policy
Cancellations must be submitted in writing to Third Space Acupuncture and Wellness. Once we have received your cancellation notice the cancellation will take effect subject to the following terms:
A cancellation requested within 7 days of booking the trip will receive 100% refund including the deposit unless the retreat start date is less than 90 days from the booking date. There are no refunds within 90 days of a Retreat start date.
A cancellation requested before the 90 day deadline prior to the retreat start date will be refunded in full only if you find someone to take and pay for your spot. If we find someone to take and pay for your spot, you will be refunded minus the $750 nonrefundable, non transferable deposit.
If you are in a double room or registered with a friend, your roommate has the right to decline your request to fill your spot with an unknown participant and you will not be eligible for a refund.
If cancellation takes place less than 90 days prior to the retreat start date, all payments will be forfeited and no refunds will be given.
There will be no refunds for failure to attend or complete the yoga retreat without adhering to the above stated policy.
There will be no refunds given or discounts offered for arriving late or departing early from the yoga retreat or for guests who choose not to participate in included meals, yoga classes, or excursions.
If you do not fulfill your remaining balance nor communicate:
If you do not submit full payment 90 days before the trip start date, and do not cancel your registration or respond to our communication, Third Space Acupuncture and Wellness reserves the right to recover the remaining balance due after deposit that has not been paid by the payment due date.
Any amount forfeited, which has not then been paid to Third Space Acupuncture and Wellness by you, will be recovered from you by Arrow Yoga as a debt due and payable.
4. Travel and Health Insurance
The retreat price does not include travel insurance or health insurance. We recommend that you obtain travel insurance for the Yoga retreat because you, the Participant, will be 100% responsible for any loss, penalties, fees, other financial consequences relating to the retreat as well as travel cancellations and interruptions and theft of loss of belongings.
Third Space Acupuncture and Wellness recommends all retreat participants to purchase cancellation, interruption, and delay insurance for any trip. We suggest that you select a “cancel for any reason” policy which offers the highest level of protection and must be purchased within 14 days of your trips first payment (the retreat deposit).
If a retreat participant elects to opt-out of trip cancellation, interruption, and delay insurance, Third Space Acupuncture and Wellness is not liable for any trip losses, and will not provide any refunds.
In addition, if traveling abroad for the Yoga retreat, we recommend your travel insurance policy includes overseas health coverage as we do not offer refunds for any travel or medical issues that arise before or during the yoga retreat. We recommend selecting a plan that includes both overseas medicate insurance and medical evacuation and repatriation. The coverage includes hospitalization, out-patient treatment for medical emergencies, prescribed medicines, X-rays and laboratory tests, and transportation home if necessary;
5. Travel Documents and Immunizations
It is the responsibility of each retreat Participant to obtain all required travel documents including but not limited to Passports, Driver's Licenses, Visas, Immunization Records, associated with a specific destination.
6. Trip Changes
Third Space Acupuncture and Wellness reserves the right to make any changes deemed necessary by our team, Retreat leaders, or partners. In the event that we need to make a last minute change to the venue, vendors, retreat leader, the itinerary, or any aspect of the trip due to unforeseen circumstances (natural disaster, illness, civil unrest, death, closure or any other unforeseen circumstance) we will offer the following to our guests that do not want to attend based on changes:
Transfer trip participant deposit to a future retreat. Trip must be taken within a year from the date of the current trip unless otherwise stated. All other payments will be forfeited and Third Space Acupuncture and Wellness will not be liable for refunding or reimbursing any amount beyond the transfer of the deposit.
If trip participants elect to cancel any trip based on the changes, all normal cancellation policies apply (see above). Third Space Acupuncture and Wellness is not responsible for reimbursing or refunding any amount paid if the trip participant decides to cancel based on these changes.
For this reason, we strongly recommend trip insurance so that you can make a claim based on the changes/cancellations and have some of your expenses reimbursed by the travel insurance company.
7. Force Majeure
Third Space Acupuncture and Wellness is not liable for any delay or failure in performance resulting from causes beyond their reasonable control including, but not limited to, natural disasters, travel restrictions, pandemics, or other unforeseen events.
8. Health and Liability Waiver
By signing this Agreement, the Participant affirms that they are physically fit to participate in the retreat. The Participant releases and discharges the retreat organizer, instructors, and venue from any and all liability, claims, demands, or causes of action for injuries, damages, or losses incurred during or as a result of participation in the retreat, except in cases of proven gross negligence.
I, the participant, acknowledge the activities I have registered for have risks and can cause loss or damage to the Participant including accidental injury, illness or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. I acknowledge that throughout the trip, I, the participant, am responsible for my own safety.
I agree to assume responsibility for the inherent risks and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.
I (the trip participant) assume and accept full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.
9. Participant Responsibilities
Retreat Participants agree to:
Follow the retreat guidelines and respect other guests and staff.
Inform the organizer of any medical conditions or injuries prior to attending.
Obtain appropriate travel insurance covering trip cancellation, personal health, and injury.
Refrain from illegal behavior or activity while on retreat property.
8. Governing Law
This Agreement shall be governed by the laws of the United States of America.
Participant Acknowledgment
I have read and agree to the terms and conditions outlined above.
Participant Signature: ________________________
Date: ___________
Organizer Signature: ________________________
Date: ___________